How to Create a Group Email (Mailing List) in IIUM Gmail (Google Workspace)

Since IIUM uses Google Workspace for Education, staff and students can create email groups (mailing lists) for easier communication. Here’s how:

Create a Group:

Navigate to Directory → Groups.

Click "Create Group".

Fill in:

Group name (e.g., dept-name@iium.edu.my).

Group email (must follow IIUM’s naming conventions).

Description (optional).

Access settings (choose who can send emails/post).

Add Members:

Under "Members", add:

Individual emails (e.g., staff@iium.edu.my, student@student.iium.edu.my).

Or upload a CSV file for bulk additions.

Set Permissions:

Decide if members can:

Post messages (e.g., allow replies).

View members (restrict if sensitive).

Click "Create" → The group is now active.

Option 2: For Students & Non-Admin Staff (Using Google Groups)

If you don’t have admin access, you can create an unofficial Google Group:

Go to Google Groups.

Click "Create Group".

Fill in:

Group name (e.g., "MyClass2024").

Group email (will end with @googlegroups.com).

Set privacy:

Who can join/view/post (choose "Private" for restricted access).

Add Members:

Manually enter IIUM emails (@iium.edu.my or @student.iium.edu.my).

Click "Create" → Members will get an invitation.

⚠️ Limitations:

@googlegroups.com addresses are not official IIUM emails.

Some IIUM systems may block external groups.

How to Use the Group Email

To send an email: Just address it to:

Official IIUM group: group-name@iium.edu.my

Google Group: group-name@googlegroups.com

Manage members: Edit via Google Admin Console (staff) or Google Groups (students).

Need Help?

IIUM IT Help Desk:

☎️ 03-6421 6666

📧 servicedesk@iium.edu.my

Walk-in Support: ITD Building, Gombak Campus

Note: Official IIUM groups must comply with university policies. Misuse may result in termination. 🚀