How to Import a Calendar to Microsoft Outlook (IIUM Staff/Student Email)

You can import calendar events into Outlook (for IIUM email accounts) from ICS files, Google Calendar, or other email providers. Follow these steps:

Method 1: Import an ICS File (e.g., from Google Calendar)

Step 1: Export Calendar as ICS File

From Google Calendar:

Go to Google Calendar.

Click ⚙️ Settings → Export calendars.

A .zip file containing .ics files will download.

From Other Calendars:

Look for an "Export" or "Download as ICS" option.

Step 2: Import into Outlook

Open Outlook (Desktop App or Web).

Go to Calendar view.

Click Open Calendar → From File.

Select the .ics file you downloaded.

Choose the calendar to import into (e.g., your IIUM Outlook Calendar).

Click Import.

✅ Done! Events should now appear in your Outlook calendar.

Method 2: Sync Google Calendar with Outlook (Auto-Update)

Step 1: Get Google Calendar’s Private iCal Link

Go to Google Calendar.

Click ⚙️ Settings → Settings.

Under "Settings for my calendars", select the calendar you want to sync.

Scroll to "Integrate calendar" → Copy the "Secret address in iCal format" link.

Step 2: Add Google Calendar to Outlook

Open Outlook (Desktop or Web).

Go to Calendar → Right-click "Other Calendars" → Add Calendar → From Internet.

Paste the iCal link from Google.

Click OK.

✅ Synced! Google Calendar events will now auto-update in Outlook.

Method 3: Import from Another Outlook Account (e.g., Personal Email)

Open Outlook (Desktop App).

Go to File → Open & Export → Import/Export.

Select "Import from another program or file" → Next.

Choose "Outlook Data File (.pst)" → Next.

Browse and select the PST/ICS file → Next.

Select Calendar → Finish.

✅ Done! The imported events will appear in your IIUM Outlook Calendar.

Troubleshooting

❌ "Import Failed" Error?

Ensure the file is in .ics/.pst format.

Try Outlook Web (OWA) if the desktop app fails.

❌ Events Not Showing?

Check filters/views in Outlook.

Restart Outlook or re-import.