What is Staff Clearance (Exit Clearance)?

Q: What is staff clearance and why is it required?

A:Staff clearance, or exit clearance, is a formal procedure carried out when an employee leaves the organization—whether through resignation, retirement, or termination. It ensures that:

All assigned responsibilities have been completed

All university property (e.g., ID card, laptop, access cards) has been returned

All outstanding matters (financial, legal, or administrative) are properly resolved

This process helps both the employee and the university maintain a clear, accountable transition.