IIUM MyRepository (MyRepo)

The main purpose of the IIUM MyRepository is to collect data and evidence that are not captured by any existing systems in IIUM. Examples of data and evidence to be collected are academic/ professional memberships, awards/ recognitions/ stewardships, research gifts, etc.

README FIRST: Updates On MYREPO

Improvement: June 2022

Summary Notes on MyRa

Section references

Summary Notes on MyRa

Notes

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Submission Module

This is the main module of the system. All staffs can perform submission based on the relevant items

Submission Module

Visit MyRepo

  1. Go to link: myrepo.iium.edu.my
  2. User will be able to Login using CAS: Username & password are like HURIS.

Click the image to be directed to MyRepo.

Submission Module

Make Submission

Successful submission of the application will notify the KULLIYAH to approve or reject the application via email. For KULLIYAH, only application with the same Kulliyah will be notified

  1. Click on My Repository.
  2. Click on MyRa
  3. Click Make Submission to proceed.
  4. You can also click on the Welcome Card to proceed
  5. Click on the Submit button of the chosen item
  6. The staff name, staff number, and kulliyah will be automatically filled in
  7. Fill in the rest of field and its required fields.
  8. Tick For MyRa Purpose if the submission is for MyRa. Else, leave it untick by default.
  9. If you want to Save as Draft, choose Save as Draft option under Draft | Submit field
  10. If you are ready to Submit , choose Ready to Submit option under Draft | Submit field
  11. Click Proceed to commit the changes.
  12. A pop-up message will be shown for a successful application's creation.
  13. Click See My Submitted Application to see all of your applications.

Submission Module

My Application

  1. Submitted item for review is displayed under My Application by clicking My Repository->MyRa
  2. Staff can Edit/ Submit /Delete the application.
  3. To Edit, click button Edit. The steps for editing and submitting is similar as mentioned in the Making the Submission manual page
  4. To Delete the application, click Bin Icon.
  5. To see the details of the application, click View.
  6. Deleted application is thrashed. Click Open Thrash to Restore or Permanent Delete the item.
  7. Click Custom Sorting to sort the application based on collection and status.
  8. Click Clear Input to remove the sorting value.
  9. Click Search to search the items. The search term accepts title, id and category

Custom Sorting:

Search:

Delete:

 

Approval Module

This is the module accessible only for staff that has been added into KULLIYAH group. The assignation process is done by the ADMIN

Approval Module

Visit MyRepo

  1. Go to link: myrepo.iium.edu.my
  2. User will be able to Login using CAS: Username & password are like HURIS.

Click the image to be directed to MyRepo.

Approval Module

Application Approval

KULLIYAH/RMC/ODRRRI will be notify via email. For KULLIYAH, only application with the same Kulliyah will be notified

  1. Click on My Repository.
  2. Click on MyRA.
  3. Click Application Approval to proceed.
  4. Click View to see the details of the application
  5. Click Search to search for specific application. Accepted search term are staff name, staff number, application id and category
  6. After clicking View, Click Approve button to publish the application
  7. Click Reject button to reject the application. Application is sent back to user.  Comment field must be filled.
  8. Click View to see the evidence.
  9. Click Cancel or Back to Application to cancel the task

Collection Module

This is the module accessible only for staff that has been added into KULLIYAH/RMC/ODDRRI/ADMIN group. The assignation process is done by the ADMIN

Collection Module

Visit MyRepo

  1. Go to link: myrepo.iium.edu.my
  2. User will be able to Login using CAS: Username & password are like HURIS.

Click the image to be directed to MyRepo.

Collection Module

Collection

Only staff under KULLIYAH/RMC/ODDRRI/ADMIN group can see the approved applications under each collection. The applications are visible to related Kulliyah only.

  1. Click Collection buttons to see the applications under each collection
  2. Choose the Collection
  3. Click View to see the metadata of the application
  4. Click Search to search for specific application. The accepted search term are staff name, staff number, title, application id and category. Click View to see the metadata of the application
  5. Click Export All to export all available published applications of the current collection
  6. After [3], application's evidence can be viewed and downloaded via clicking View. 
  7. After [4], click Export Current Search Result to export the result.

 

FAQ

FAQ

How to enable/disable Dark Mode

 

FAQ

How to select multiple Appointment/Position in Memberships

For Windows, click and hold, then drag the available options

For Mobile, tick both of the options

FAQ

When clicking buttons, nothing is happening, why?

Please refresh the page. Most probably the session has expired and needed to be authenticated to resume the session

FAQ

Why there is no application listed in My Application eventhough submission has been performed?

Please select the MyRA Year 

Or click Clear Input

FAQ

"The evidence field is required" message appeared even though the file is uploaded. Why?