MANUAL FOR STUDENT ACTIVITY RECORD SYSTEM (STARS)
A guidelines for new user of Student Activity Record System (STARS)
- 1. INTRODUCTION
- 2. PRIVILEGE OF STARS
- 3. INSTALLATION OF STARS
- 4. MANAGEMENT OF STARS
- 5. CATEGORIES OF PROGRAMME NOT ENTITLED FOR STARS
1. INTRODUCTION
STARS is a web-based programme owned by Student Affairs and Development Division used to manage societies and clubs such as register a new society and record the activities of societies or club and the participants were given point based on their commitment.
STARS also used as documentation of student activities such as printing the student activities transcript and used as reference to Students’ Award.
All approved programmes are to be recorded in the STARS by the appointed Liaison Officer at Kulliyyah/Centre/Division/Office/Institute/Mahallah
2. PRIVILEGE OF STARS
Categories of privilege assigned to the system to segregate the functions of each.
|
NO. |
TYPE OF PRIVILEGE |
DESCRIPTION |
Position |
|
i. |
System Administrator
|
Manage user’s access Generate CACP Marking scheme society membership Marking scheme programme participation Marking scheme award/competition Monitor of overall reports
|
STADD Officers ITD Team |
|
ii. |
STADD Admin Central STADD staff
|
Manage programme, committees, and participants Print reports
|
Administrative Staff at STADD Central |
|
iii. |
Accessor 1 (K/C/D/I/O/M)
|
Manage programme, committees, and participants Print reports
|
Deputy Dean (SDCE) Principal Officer
|
|
iv. |
Accessor 2 (K/C/D/I/O/M)
|
Manage committee and participants Print reports
|
Fellow Secretary Admin Assist
|
|
v. |
ITD Developer
|
Managing overall system Reset password Update system as required by the owner |
ITD Team |
|
vi. |
View and report
|
Can view and print reports |
Assigned staff |
|
vii. |
View general
|
Only can view reports |
Assigned staff |
3. INSTALLATION OF STARS
- INSTALLATION OF STARS
3.1 Go to address: https://myapps.iium.edu.my. You can choose anyone of these browsers
IE Tab, Firefox, Chrome, Explorer, Mozilla etc.
3.2 Click to the red circle under Student Affairs and Development;
Student Activity Record System (STARS)
3.3 Key in your assigned username and password
3.4 Details of user will appear in this page
4. MANAGEMENT OF STARS
There are two (2) steps in Managing Programme and Participants
Step 1 : Create a new title of students’ programme (Assessor 1)
Step 2 : Recording the list of committees and participants (Assessor 2)
4.1 STEP 1: ADD PROGRRAMME
Assessor 1: To create a title of each students’ programme by clicking Add Programme button
4.2 Assessor 1 to complete all the details
- Program details (1)
- Program details (2)
- Programme Manager
- Invited speaker
- Program Ceremony
4.3 Assessor 1 to record all the required information based on the approval and proposal paper.
4.4 Step 2: There two (2) ways of addding participants
- Add by individual
- Add by group/batch
4.5 Add by individual entry
4.6 Record student’s Matric No.
4.7 Click the level of membership assigned to.
- Participant or
- Committee
4.8 Details of student will appear on this page
4.9 Please click Save button :
4.10 To add more participants, click Yes if need to record more participants;
if no click No tab
4.11 The student’s name will appear on this page. DONE
4.12 Recording student by group/batch
Uploading of list; Go to https://apex.iium.edu.my/cas/apex1/f?p=144
Insert Enter IIUM credential
4.13 STAR Data Upload
4.14 Select the title in the list of programme
4.15 Insert matric no. from I-attend or any attendance list
4.16 The list of participants will appear on the screen, make sure you record
the correct Matric No.
4.17 For batch upload maximum rows is 100; to add more participants click Truncate tab
5. CATEGORIES OF PROGRAMME NOT ENTITLED FOR STARS
5.1 Compulsory programme i.e., Credited Co-Curriculum students’ activities, Academic requirement etc
5.2 Annual General Meeting (AGM)
5.3 Annual Grand Dinner (AGD)
5.5 Spiritual programme
5.6 Illegal programme