MANUAL FOR STUDENT ACTIVITY RECORD SYSTEM (STARS)

1. INTRODUCTION

STARS is a web-based programme owned by Student Affairs and Development Division used to manage societies and clubs such as register a new society and record the activities of societies or club and the participants were given point based on their commitment.

STARS also used as documentation of student activities such as printing the student activities transcript and used as reference to Students’ Award.

All approved programmes are to be recorded in the STARS by the appointed Liaison Officer at Kulliyyah/Centre/Division/Office/Institute/Mahallah

2. PRIVILEGE OF STARS

Categories of privilege assigned to the system to segregate the functions of each.

NO.

TYPE OF PRIVILEGE

DESCRIPTION

Position

i.

System Administrator

Manage user’s access

Generate CACP

Marking scheme society membership Marking scheme programme participation Marking scheme award/competition

Monitor of overall reports

STADD Officers

ITD Team

ii.

STADD Admin

Central STADD staff

Manage programme, committees, and participants

Print reports

Administrative Staff at STADD Central

iii.

Accessor 1 (K/C/D/I/O/M)

Manage programme, committees, and participants

Print reports

Deputy Dean (SDCE)

Principal

Officer

iv.

Accessor 2 (K/C/D/I/O/M)

Manage committee and participants

Print reports

Fellow

Secretary

Admin Assist

v.

ITD Developer

Managing overall system

Reset password

Update system as required by the owner

ITD Team

vi.

View and report

Can view and print reports

Assigned staff

vii.

View general

Only can view reports

Assigned staff

3.	INSTALLATION OF STARS

INSTALLATION OF STARS

3.1

 Go to address: https://myapps.iium.edu.my.  You can choose anyone of these browsers

IE Tab, Firefox, Chrome, Explorer, Mozilla etc.

3.2

 Click to the red circle under Student Affairs and Development;

Student Activity Record System (STARS)

3.3

 Key in your assigned username and password

3.4         Details of user will appear in this page

4.	MANAGEMENT OF STARS

There are two (2) steps in Managing Programme and Participants

Step 1 :  Create a new title of students’ programme 

 (Assessor 1)

Step 2 :  Recording the list of committees and participants (Assessor 2)

4.1

 STEP 1: ADD PROGRRAMME

 

Assessor 1:  To create a title of each students’ programme by clicking Add Programme button

4.2 

 Assessor 1 to complete all the details

Program details (1)

Program details (2)

Programme Manager

Invited speaker

Program Ceremony

4.3

 Assessor 1 to record all the required information based on the approval and proposal paper.

4.4

 Step 2:   There two (2) ways of addding participants

Add by individual

Add by group/batch

4.5

 Add by individual entry 

4.6

 Record student’s Matric No.

4.7

 Click the level of membership assigned to.

Participant or

Committee

4.8

 Details of student will appear on this page

4.9

 Please click Save button :

4.10

 To add more participants, click Yes if need to record more participants;

 if no click No tab

4.11

 The student’s name will appear on this page. DONE

4.12

 Recording student by group/batch

Uploading of list; Go to https://apex.iium.edu.my/cas/apex1/f?p=144

Insert Enter IIUM credential

4.13

 STAR Data Upload 

4.14 

 Select the title in the list of programme 

4.15

 Insert matric no. from I-attend or any attendance list

4.16

 The list of participants will appear on the screen, make sure you record 

            the correct Matric No.

4.17

 For batch upload maximum rows is 100; to add more participants click Truncate tab

5.	  CATEGORIES OF PROGRAMME NOT ENTITLED FOR STARS

5.1

 Compulsory programme i.e., Credited Co-Curriculum students’ activities, Academic requirement etc

5.2

 Annual General Meeting (AGM)

5.3

 Annual Grand Dinner (AGD)

5.4

 Social gathering i.e., Family Day

5.5   Spiritual programme

5.6

 Illegal programme