How to Create a Group Email (Mailing List) in IIUM Gmail (Google Workspace)

Since IIUM uses Google Workspace for Education, staff and students can create email groups (mailing lists) for easier communication. Here’s how:

1. Create a Group:

   • Navigate to Directory → Groups.

   • Click "Create Group".

   • Fill in:

     • Group name (e.g., dept-name@iium.edu.my).

     • Group email (must follow IIUM’s naming conventions).

     • Description (optional).

     • Access settings (choose who can send emails/post).

2. Add Members:

   • Under "Members", add:

     • Individual emails (e.g., staff@iium.edu.my, student@student.iium.edu.my).

     • Or upload a CSV file for bulk additions.

3. Set Permissions:

   • Decide if members can:

     • Post messages (e.g., allow replies).

     • View members (restrict if sensitive).

4. Click "Create" → The group is now active.

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Option 2: For Students & Non-Admin Staff (Using Google Groups)

If you don’t have admin access, you can create an unofficial Google Group:

1. Go to Google Groups.

2. Click "Create Group".

3. Fill in:

   • Group name (e.g., "MyClass2024").

   • Group email (will end with @googlegroups.com).

   • Set privacy:

     • Who can join/view/post (choose "Private" for restricted access).

4. Add Members:

   • Manually enter IIUM emails (@iium.edu.my or @student.iium.edu.my).

5. Click "Create" → Members will get an invitation.

⚠️ Limitations:

• @googlegroups.com addresses are not official IIUM emails.

• Some IIUM systems may block external groups.

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How to Use the Group Email

• To send an email: Just address it to:

  • Official IIUM group: group-name@iium.edu.my

  • Google Group: group-name@googlegroups.com

• Manage members: Edit via Google Admin Console (staff) or Google Groups (students).

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Need Help?

• IIUM IT Help Desk:

  • ☎️ 03-6421 6666

  • 📧 servicedesk@iium.edu.my

• Walk-in Support: ITD Building, Gombak Campus

Note: Official IIUM groups must comply with university policies. Misuse may result in termination. 🚀