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  • Student Activities Guidelines and Procedures

  • 1. INTRODUCTION

    • 1.1. Definition of Non-credit Co-Curricular Activities

    • 1.2 Types of Student Activities

  • 2. STUDENT ORGANISATION

    • 2.1 Definition

    • 2.2 Nomenclature

    • 2.3 The term student organisation

    • 2.4 List of Student Organisation

    • 2.5 Membership

    • 2.6 Training

    • 2.7 Benefits

    • 2.8 Supervising Authorities

    • 2.9 Collection of Funds

  • 3. ESTABLISHMENT OF STUDENT ORGANISATION

    • 3.1 Introduction

    • 3.2 Flow Chart - Establishment of Student Organisation

    • 3.4. Organisational Structure

    • 3.5. Annual General Meeting (AGM)

    • 3.6. Extraordinary General Meeting (EGM)

    • 3.7. Codes of Ethics

    • 3.8. Media Statement

    • 3.9. Suspension and Dissolution of a Student Organisation

    • 3.10. Advisor for Student Organisation

    • 3.11. Roles of the Advisor

    • 3.12. Appointment Letter of Advisor

    • 3.13. Filing System

    • 3.14. Financial Record System

    • 3.15. Planning for Activities & Almanac

    • 3.16. Student organisation’s Profile

    • 3.17 Student organisation’s Bulletin

    • 3.18 Brochures and Student Organisation’s Website

  • 4. MANAGEMENT OF PROGRAMMES

    • 4.1 Categories of Programmes

    • 4.2. Level of Programme

  • 5. HOW TO ORGANISE A PROGRAMME

    • 5.1 Introduction

    • 5.2. Writing A Proposal/Working Paper

    • 5.3. Guideline on Budgeting

    • 5.4 Honorarium for Speakers

    • 5.5 GUIDELINES FOR CASH PRIZE FOR STUDENT ACTIVITY

    • 5.6 Flow Chart – Submission of Proposal

    • 5.7. Flow Chart – Approval for Sponsorship, Overseas and Community Service Programme

    • 5.8 Guideline on Submission of Working Papers

    • 5.9 Approving Authority

    • 5.10 Master Plan for Programme

    • 5.11 Promotion of Programme

    • 5.12 Engaging Other Departments in Student Events

    • 5.13 Opening and Closing Ceremonies

    • 5.14. Memorandum of Understanding (MoU) or any form of Agreement

    • 5.15 Additional Guidelines or Regulations

    • 5.16 Organisers and co-organisers

    • 5.17 Moratorium Dates for Student Programmes

    • 5.18 Postponement/Cancellation of a Programme/Change of venue/date/speaker

    • 5.19 Accompanying Officer

    • 5.20 Letter Writing

    • 5.21 Evaluation of Programme

    • 5.22 Report of Programme

  • 6. EVENT MANAGEMENT

    • 6.1 Things to Do Before an Event

    • 6.2 Running Order of Event

    • 6.3 Job scope of committees/ Functions of Various Event Committee

    • 6.4 Programme Agenda

    • 6.5 Souvenirs/Honorarium for Speakers & VIPs

    • 6.6 Booking of Venues and Facilities

    • 6.7 Protocols

  • 7. SOLICITING SPONSORSHIP

    • 7.1 Approval of Sponsorship from the Rector’s Office

    • 7.2 Nature of Business

    • 7.3 Steps for Seeking Sponsorship

    • 7.4 Types of Sponsorship

    • 7.5 How to Get Sponsor

    • 7.6  Sponsorship Proposal/Package

    • 7.7 Reimbursement of Sponsorship Cheques/Cash from Finance Division

  • 8. STUDENT ACTIVITY RECORD SYSTEM (STARS)

    • 8.1 Function of STARS

    • 8.2 Management of STARS

Books
Student Activities Gui...
7. SOLICITING SPONSORSHIP

7. SOLICITING SPONSORSHIP

7.1 Approval of Sponsorship from the Rector’s Office

The Ministry of Higher Education has outlined the procedure for collecting money. Some of the imp...

7.2 Nature of Business

The soliciting of funds and seeking of sponsorship must not incorporate the elements of coercion,...

7.3 Steps for Seeking Sponsorship

The list below shows the steps to be followed: - Submit the details of sponsors (company name, a...

7.4 Types of Sponsorship

Main Sponsorship; Co-sponsorship; Media Partner; Platinum Sponsor, Gold Sponsor etc.; Title S...

7.5 How to Get Sponsor

Produce a creative and eye-catching “sponsorship proposal document/package”. Identify potential ...

7.6  Sponsorship Proposal/Package

The sponsorship package is a document which consists of the following: Cover page; Executive Su...

7.7 Reimbursement of Sponsorship Cheques/Cash from Finance Division

Fill up the “Payment Request Form/Request for Advancement Form” and attached with the supporting ...

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Created 3 years ago by Student Affairs and Development Division
Updated 3 years ago by Student Affairs and Development Division
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